The Movie Colony
(The Bylaws Committee is currently working on revisions)
ARTICLE I - NAME
The name of the organization is The Movie Colony
located in the City of Palm Springs, California.
ARTICLE II - PRINCIPAL OFFICE
The principal office of the organization shall be The
Movie Colony residence of the acting Secretary of the Organization.
ARTICLE III - PURPOSE
The Movie Colony is a voluntary organization
established for the purpose of acting on a broad range of issues that
are important to maintain and improve the quality of life within our
neighborhood. The Movie Colony is for the
benefit of all households whether or not they are members of the organization.
Office of Neighborhood Involvement, Ordinance No. 1666, of the City
of Palm Springs, California, adding Chapter 2.55, April 6, 2005, to
the Palm Springs Municipal Code, authorizes the City Manager to establish
an Office of Neighborhood Involvement and for the creation of a Neighborhood
Involvement Committee(ONIC). The Movie Colony
is a recognized neighborhood by the City of Palm Springs.
ARTICLE IV - NEIGHBORHOOD BOUNDARIES
The Movie Colony is bounded by Avenida Caballeros,
Tachevah Drive, Alejo Road and Indian Canyon Drive.
ARTICLE V - MEMBERSHIP
Section 1: Homeowners of single-family dwellings located within the
neighborhood boundaries as defined by Article IV are eligible for
membership. Homeowners shall be represented by adults residing therein.
Section 2: The membership of each eligible household is activated
by making an annual contribution in such minimum amount and by such
date as designated by the Advisors. Once membership is activated,
the adult resident(s) shall be deemed members and may serve as Advisors,
as well as on committees of The Movie Colony.
Notwithstanding the number of adult members, each household shall
have one vote in matters relating to a vote by members of The
Section 3: Associate membership may be available from time to time
as may be determined by the Advisors. Associate members shall not
be entitled to vote on matters relative to The Movie
Colony. Associate members will be otherwise subject to the
provisions of Section 1 and 2 of Article V.
ARTICLE VI – ANNUAL CONTRIBUTION
Homeowners within the boundaries of The Movie Colony
will be invited on an annual basis to make a certain minimum contribution
to support the purposes and objectives of The Movie
Colony. This contribution may be made annually in an amount
and date selected each year by the Advisors.
ARTICLE VII - ADVISORS
Section 1: The entire direction and management of the affairs of the
organization shall be vested in seven (7) Advisors, who shall
have complete discretion to determine all expenditures to be made
in carrying out the purpose of the organization.
Section 2: Decisions shall be determined by majority vote.
Section 3: The terms of office of all Advisors shall be staggered,
with three terms expiring in even-numbered years and four terms expiring
in odd-numbered years. To initiate the staggered terms, at the first
annual meeting following the adoption of these restated bylaws, the
three Advisors elected with the most votes will serve a two-year term
and the other four Advisors so elected will each serve a one-year
term. Thereafter, all terms shall be two years. There shall be no
limit to the number of consecutive terms to which an Advisor may be
reelected. Each Advisor shall hold office until the election of his
or her successor or until the Advisor’s death, resignation or removal.
Section 4: The Advisors shall be members of The
Section 5: In case of any vacancy in the number of Advisors, the remaining
Advisors may elect a successor to hold office for the term that has
not expired of the Advisor whose position shall be vacant.
ARTICLE VIII - OFFICERS
Section 1: The annually elected officers shall consist of a President,
Vice-President, Treasurer and Secretary.
Section 2: The officers are elected from and by the Advisors following
the Annual meeting.
Section 3: No compensation shall be paid to elected officers.
Section 4: The President shall preside at the Board meetings and carry
out all policies:
a. Assure that the Bylaws are enforced
b. Coordinate meeting dates
c. Have signatory authority with the Treasurer.
d. Approve reimbursements of Officers and Advisors for organization
related expenses. Maintain communications with all members, prepare
an annual budget and annual report on status of the organization.
e. Represent The Movie Colony at the Office
of Neighborhood Involvement Committee (ONIC).
f. Prepare official correspondence and newsletters with the assistance
of the Secretary, along with input from the other advisors. (The newsletter
shall be made available to all household and businesses with in the
boundaries of the neighborhood regardless of membership).
g. Direct the website consultant.
Section 5: The Vice-President shall:
a. Shall preside over the meetings in the absence of the President
b. Carry out assignments given by the Advisors
c. Have signatory authority with the Treasurer
d. Act as the alternate ONIC representative.
Section 6: The Treasurer shall:
a. Receive monies
b. Pay expenses
c. Maintain on-going bank records
d. Make available a detailed financial statement to the Advisors and
at annual meetings.
e. Turn over to a successor, all records, funds and assets
Section 7: The Secretary shall:
a. Maintain accurate minutes of Advisors, Membership and Annual meetings.
b. Transmit such minutes to all appropriate parties
c. Assist in preparation of official correspondence and newsletters
as directed by the Advisors.
d. Shall have signatory authority with the Treasurer.
ARTICLE IX - ELECTION OF ADVISORS
Section 1: A nominating committee of three (3) members selected by
the Advisors shall propose a slate of candidates.
Section 2: At the membership’s Annual Meeting, Advisors shall be elected
to fill such vacancies as may exist and otherwise in accordance with
Article VII, Section 3.
ARTICLE X – MEETING OF THE MEMBERSHIP
Meetings of the membership shall be held twice each year at a specific time
and date to be selected by the Advisors. One meeting shall be deemed the
ARTICLE XI - NOTICE OF MEETINGS
Notice of the place, day and hour of each meeting of members whether
annual or special, shall be made available by e-mail, newsletter or
by mailing a notice, postage-prepaid, to each household within the
boundaries of The Movie Colony, at least
ten (10) and not more than thirty (30) days prior to the meeting.
ARTICLE XII - COMMITTEES
The Advisors may appoint any committee and prescribe its duties.
ARTICLE VIII - BOOKS
There shall be kept at the principal office of the organization books
and records of the activities and transactions of the organization,
including a minute book, which shall contain a copy of such bylaws
and all amendments thereto, and all minutes of meetings of the members
and of the Advisors.
ARTICLE XIV - FISCAL YEAR
The fiscal year of the organization shall be the same as the calendar
ARTICLE XV - AMENDMENTS
These Bylaws may be altered, amended or repealed by a vote of the
majority of those members present at any meeting of the membership.
|| Mar 14, 2004
|| Mar 13, 2005 (Article VII, Section 3)
|| Apr 17, 2006 (Article III and Article VIII, Sections
4, 5 & 7)
|| Jan 24, 2010 (Article X)